Part-time Regional Administrator Sunshine Coast

About the Role

The Part- time Regional Administrator is responsible for providing proactive administrative support and advice to SLSQ Sunshine Coast Branch Committees, Office Bearers and Clubs. This role is also responsible for the day-to-day operations of the Branch (30 hours per week).

Key Responsibilities

• All meeting dates and agenda items due dates are to be added to the branch calendar and diary (in consultation with the Directors)
• Assist in the implement all decisions of the Committees of SLSQ Sunshine Coast Branch (Council, Executive, Life Saving, Sport and Junior Activities)
• Attend meetings of the Council and Executive as the Minute Secretary
• Ensure that all other Boards/Committees/Panels/Sub-Committees have an appointed minute secretary
• Prepare meeting reminders, agenda and notes for ALL meetings of SLSQ Sunshine Coast Branch Boards, Committees, Panels and Sub Committees
• Ensure distribution of minutes to necessary and relevant stakeholders
• Ensure that the decisions of Boards/Committees/Panels/ Sub-Committees are within the rules, policies and procedures of SLSQ Sunshine Coast Branch, SLSQ/A and relevant requirements legally
• Identify gaps in administration, current rules, policies and procedures and draft/implement policies and standard operating procedures as required (in conjunction with Branch Executive and Council)
• Prepare Annual circular, annual report and AGM notice, budgets and meetings
• Assist Branch Director in the preparation of regular financial reports and the Annual audit
• Attend to pre and post administration for surf sport events
• Participate in internal and external meetings/workshops as requested by the Branch Council, Executive etc.
• Taking minutes at Board meetings in the evening
• Assisting with data entry at carnivals on the weekend, if required.

Key Skills, Experience and Qualifications

• Working with Children Blue Card (Essential)
• Understanding of Surf Lifesaving or a similar community/volunteer-based activity, including experience working with volunteers. (Essential)
• Experience providing efficient and accurate support to various stakeholders in administration and support roles. (Essential)
• Proven experience submitting clear and accurate administrative reporting within set timeframes. (Essential)
• Strong computer literacy and advanced knowledge of the Microsoft Office suite of programs, in particular Word, Excel, Outlook and Power-Point (Essential)
• Understanding of Xero accounting software (Highly Desired)
• Experience using SLSA’s systems including Surfguar, SEMS etc. (Highly Desired)
• Excellent interpersonal skills, verbal and written communication.
• Outstanding organisational skills and time management.
• Ability to plan and prioritise workloads to meet various deadlines.
• Ability to work autonomously while also providing a high level of support.
• Strong accuracy and attention to detail.