Disclaimer and Legal Notices
Your privacy is important to us
This policy was adopted by Surf Life Saving Australia (SLSA) at the Australian Council meeting held 26 October 2001 in accordance with rules of the SLSA Constitution.
SLSA recognises that privacy is important and that individuals have a right to control their personal information.
SLSA acknowledges that providing personal information is an act of trust and SLSA takes that seriously.
Unless an individual gives SLSA consent to act otherwise, the following regulation governs how SLSA handles personal information of individuals.
SLSA is committed to protecting personal information.
SLSA is also committed to complying with the private sector National Privacy Principles set out in Privacy Act (Cth) 1988.
COLLECTION OF PERSONAL INFORMATION
SLSA will not collect personal information unless the information is necessary for one or more of its functions or activities.
SLSA will also only collect personal information by lawful and fair means and not in an unreasonably intrusive way.
At the time of collecting personal information, SLSA will advise the individual of:
i. the name and contact details of SLSA;
ii. the fact that he or she is able to gain access to the information;
iii. the purposes for which the information is collected;
iv. other organisations to which SLSA usually discloses information of that kind;
v. the main consequences (if any) for the individual if all or part of the information is not provided.
USE AND DISCLOSURE
SLSA will not use or disclose personal information about an individual for a purpose (the secondary purpose) other than the primary purpose of collection unless:
i. Both of the following apply:
a) the secondary purpose is related to the primary purpose of collection and, if the personal information is sensitive information, directly related to the primary purpose of collection; and
b) the individual would reasonably expect SLSA to use or disclose the information for the secondary purpose; or
ii. the individual has consented to the use or disclosure; or
iii. if the information is not sensitive information and the use of the information is for the secondary purpose of direct marketing:
a) it is impracticable for SLSA to seek the individual's consent before that particular use; and
b) SLSA will not charge the individual for giving effect to a request by the individual to SLSA not to receive direct marketing communications; and
c) the individual has not made a request to SLSA not to receive direct marketing communications; and
d) in each direct marketing communication with the individual, SLSA draws to the individual's attention, or prominently displays a notice, that he or she may express a wish not to receive any further direct marketing communications; and
e) each written direct marketing communication by SLSA with the individual sets out SLSA's business address and telephone number; or
iv. SLSA reasonably believes that the use or disclosure is necessary to lessen or prevent:
a) a serious and imminent threat to an individual's life, health or safety; or
b) a serious threat to public health or public safety.
v. SLSA has reason to suspect that unlawful activity has been, is being or may be engaged in, and uses or discloses the personal information as a necessary part of its investigation of the matter or in reporting its concerns to relevant persons or authorities; or
vi. The use or disclosure is required or authorised by or under law; or iv. SLSA reasonably believes that the use or disclosure is reasonably necessary for one or more of the following by or on behalf of an enforcement body:
a) the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of a law imposing a penalty or sanction or breaches of a prescribed law;
b) the enforcement of laws relating to the confiscation of the proceeds of crime;
c) the protection of the public revenue;
d) the prevention, detection, investigation or remedying of seriously improper conduct or prescribed conduct;
e) the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of the orders of a court or tribunal.
SLSA will take reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up-to-date.
SLSA will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. SLSA will also take reasonable steps to destroy or permanently de-identify personal information that it no longer requires.
ACCESS AND CORRECTION
SLSA will provide individuals access to their personal information on request by the individual, except to the extent that:
i. providing access would pose a serious and imminent threat to the life or health of any individual; or
ii. providing access would have an unreasonable impact upon the privacy of other individuals; or
iii. the request for access is frivolous or vexatious; or
iv. the information relates to existing or anticipated legal proceedings between SLSA and the individual, and the information would not be accessible by the process of discovery in those proceedings; or
v. providing access would reveal the intentions of SLSA in relation to negotiations with the individual in such a way as to prejudice those negotiations; or
vi. providing access would be unlawful; or vii. providing access would be likely to prejudice an investigation of possible unlawful activity; or
viii. providing access would be likely to prejudice:
a) the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of a law imposing a penalty or sanction or breaches of a prescribed law; or
b) the enforcement of laws relating to the confiscation of the proceeds of crime; or
c) the protection of the public revenue; or
d) the prevention, detection, investigation or remedying of seriously improper conduct or prescribed conduct; or
e) the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of its orders by or on behalf of an enforcement body.
SLSA may impose reasonable charges for providing access to personal information.
TRANSBORDER DATA FLOWS
SLSA will only transfer personal information about an individual to someone who is in a foreign country if:
i. SLSA reasonably believes that the recipient of the information is subject to a law, binding scheme or contract which effectively upholds principles for fair handling of the information that are substantially similar to the National Privacy Principles; or
ii. the individual consents to the transfer; or
iii. the transfer is necessary for the performance of a contract between the individual and SLSA, or for the implementation of pre-contractual measures taken in response to the individual's request; or
iv. the transfer is necessary for the conclusion or performance of a contract concluded in the interest of the individual between SLSA and a third party; or
v. all of the following apply:
a) the transfer is for the benefit of the individual;
b) it is impracticable to obtain the consent of the individual to that transfer;
c) if it were practicable to obtain such consent, the individual would be likely to give it; or
vi. SLSA has taken reasonable steps to ensure that the information which it has transferred will not be held, used or disclosed by the recipient of the information inconsistently with the National Privacy Principles.
FURTHER INFORMATION AND FUTURE CHANGES
Copyright © Surf Life Saving Australia Ltd
This policy is intended to be a guide to all users, recipients of data, administrators, members of the public or any other person who may view, access or use a Surf Life Saving Australia (SLSA) application, website or database or the related data contained in such a system.
These systems include but are not limited to SurfGuard, Secure Web Area, Wiki, websites, ABSAMP, IRD or any other system that may be used by an officer, staff member, member of SLSA (including a member of its clubs, branches and State/Territory and auxiliary associations) or member of the public.
The purpose of this policy is to protect the privacy of SLSA members and their personal details as well as the integrity of information contained in SLSA systems.
The policy also outlines the responsibilities of users of such systems.
In this policy, the expression "you" is a reference to all users, recipients of data, administrators, members of the public or any other person who may view, access or use an SLSA application, website, database or any other IT system or the related data contained in such a system.
The following statement outlines the responsibilities of people using any IT system provided by SLSA (including but not limited to its clubs, branches and State Surf Life Saving associations) where data may be entered, viewed or amended.
By using an application, database, IT system or website provided by SLSA, you acknowledge that SLSA has a right to use any of the information entered into the IT systems by you. You also acknowledge and agree that:
2. You are responsible for any user conent posted by you on an IT System. You warrant that all user content entered into any IT System or posted on the SLSA website by you:
a. is true and correct;
b. is not misleading or deceptive, defamatory or obscene;
c. does not infringe a third party's intellectual property rights; and
d. can be lawfully published by SLSA;
3. Only information relating to you or relevant to your duties as an officer or staff member of SLSA will be accessed by you;
4. You will not change or enter any information or records relating to you except personal contact information or information that any person may change themselves through an online system. Any changes to your information outside of the personal details exception should be made by the next highest authority - for the avoidance of doubt, the SLSA hierarchy for the purposes of this paragraph are: Club; Branch; State; SLSA (national). Where you believe you should be entitled to change your own records (as no conflict of interest arises, either real or perceived), you must consult the next highest authority and obtain written permission to do so before such changes are made;
6. You will advise SLSA when you no longer need a login so that the access can be terminated;
7. You will not knowingly give another person your password or access to any IT System without first obtaining the written permission of SLSA and following the proper login procedures;
8. To protect the integrity of the data contained in the IT Systems, SLSA will monitor usage within the IT Systems. You acknowledge that you are aware of and agree to this monitoring;
10. No personal information relating to any member or person will be accessed, viewed or amended by you except for the reasons or purpose of carrying out the job, role or function delegated to you by SLSA or your Surf Life Saving club, branch or State association and where such access, viewing or amendment is part of the role defined in your access application and/or position description;
11. Access by any person (including logins, passwords and permissions) to any SLSA system or system provided by a State, Branch or related external entity will only be used as they were allocated or intended (as part of a job role or function) by the system administrator and no person shall use another persons login, password or permissions without specific permission from that systems administrator (or CEO in the case of a Staff related access query) ; and
12. Any breach of this policy may result in disciplinary and/or legal action being taken by SLSA (or relevant entity) against you.
Website and IT System - General Usage Policy
The following statement outlines the responsibilities of people (i.e. recipients of data) such as members of the public, an SLSA member or other interested party who may view or interact with an IT System provided by or for SLSA.
1. Use of the SLSA website ("website") and the facilities thereon (including, but not limited to, the use of any IT Systems accessible on the website) and any material or information obtained from this Website is at your own risk, and SLSA hereby expressly disclaims, to the fullest extent permitted by applicable law, all warranties, express or implied, of any kind whatsoever including but not limited to implied warranties of merchantability, fitness for a particular purpose, title and infringement.
2. SLSA will not be responsible for the failure of performance of the website, any IT System and/or the software used thereon or obtained therefrom; the loss of data or services resulting from delays, non-deliveries, mis-deliveries, or service interruption; the accuracy, quality, timeliness, completeness or nature of information obtained through its services; any omission in the information provided; nor the consequences arising from or related to any viruses transmitted through its servers, or any liability, costs, loss of profits or consequential losses arising from your use of, or inability to access an IT System or the Website.
3. In relation to content provided by users, SLSA will not be responsible for any such content (if any) posted by users in chat rooms or other community areas. All such content whether expressed as opinions, statements or recommendations, are those of users expressing such views and are not those of SLSA.
4. This website may be linked to or from other sites that are not maintained by SLSA or in any way connected to SLSA. SLSA does not control in any respect any information, products or services offered by such other sites and will NOT be responsible for the content of such other sites. For example, users may be able to buy goods and services via the website, some of which may be through third party retailers who link to the website. Users may also enter into correspondence with or participate in promotions of advertisers on the Website. SLSA in no way endorses these third parties and any such transactions, dealings, correspondence with or participation in promotions of third parties, including the delivery of and the payment for goods and services and any other terms, conditions, warranties or representations associated with such matters are solely between the corresponding user and the third party. SLSA assumes no liability, obligation or responsibility for any part of any such transaction, dealing, correspondence or participation.
5. All copyright in the text, images, photographs, graphics, user interface, and other content provided on the IT Systems or the Website, and the selection, coordination, and arrangement of such content, are owned or licensed by SLSA to the full extent provided under Australian copyright laws and all international copyright laws.
6. You may view the website and its contents but you are prohibited from copying, reproducing, modifying, distributing, displaying, performing or transmitting any of the contents of the Website for any purposes without the prior written consent of SLSA. The website and the information contained in it are for informational purposes only. Any reproduction, copying, or redistribution for commercial purposes of any materials or design elements of the website is strictly prohibited without SLSA's prior written consent.
7. The IT Systems and the website include registered and unregistered trade marks of SLSA and various third parties, including but not limited to State Surf Life Saving associations and commercial partners of SLSA. You may not use these trade marks without the prior written consent of the owner of the relevant trade mark.
For further information, please visit the SLSA website.
The material on this website is provided by SLSA on the understanding that users exercise their own skill and care with respect to its use. Beach safety is a serious consideration. In particular, surf conditions are variable and therefore any information on this website should not be relied upon as a substitute for observation of local conditions and an understanding of your abilities in the surf.
SLSA is not liable to users of the website for any loss or damage however caused resulting from use of the website. SLSA is not responsible for, and it does not endorse, the opinions, advice or recommendations posted by users of any public forum, and SLSA specifically disclaims any liability in connection with any public forum.
SLSA reminds you to always swim between the red and yellow flags and never swim at unpatrolled beaches.
For further information, please click here.
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